Here’s how professionals increase their personal productivity. 6 simple tools and techniques to improve the efficiency and effectiveness of what you do.

Personal Productivity

We all want to get more done in less time as expectations for productivity increase to meet rising demands from more from clients, customers, and shareholders.

Technology can help with a range of software available to manage performance, increase productivity, and save you time and energy on the administration of some tasks. Unfortunately, though, tech can also be a distraction: social media, web browsing and reading blogs can all eat into the time we have to complete important daily tasks.

We decided to bring together some of the best hacks from influencers around the world on what they do to make sure their personal productivity is at optimal levels. Read on to find out how to stay on top of your schedule and do more day after day.

Personal Productivity Tip 1:
Single Tasking with the
Pomodoro Technique

This personal productivity hack is simple yet effective. It’s essentially about setting out a specific amount of time to complete particular tasks by managing distractions and allowing time for a short break to rest and restore focus once the allotted time has passed. All sorts of people use the Pomodoro Technique. Alex Hisaka uses it to manage online and social media tasks. Renee Warren uses the technique to help keep up a work/life balance.

Personal Productivity Tip 2:
Go Dark for an Hour or More Each Day

Simply shut off your email, phone, and other digital distractions.  By doing this you can focus on an important task each day. By eliminating distractions you’re forced to focus and thereby increase productivity. Anese Cavanaugh credits this technique (among others) for getting her through the previous year and coming out on top of all she needed to stay an industry thought leader.

Personal Productivity Tip 3:
Take a Break

Stepping away from work when you need to and not struggling on through allows you time to process information, problem-solve with a refreshed mind. It also stops you from burning out too quickly. Jonathan Raymond, founder of Refound, swears by it.

Personal Productivity Tip 4:

Along with improving concentration and overall brain function, Mary Carmichael formerly of “Newsweek” magazine reports that the effects of physical activity may also help in preventing a range of cognitive and neurological disorders, including Alzheimer’s disease. Ryan Holiday and Dave Kashen are also proponents of this technique for improving their productivity.

Personal Productivity Tip 5:
Inbox Zero

Email can be distracting: you’re absorbed in the task at hand and then ‘ping!’ your focus goes out the window as an email lands in your inbox. Not everyone is an advocate of this one, and not everyone understands exactly what Merlin Mann meant when he coined the phrase.

In his own words, “It’s about how to reclaim your email, your atten­tion, and your life. That “zero?” It’s not how many mes­sages are in your inbox–it’s how much of your own brain is in that inbox. Especially when you don’t want it to be. That’s it.”

So, check your email just twice a day (morning and evening, or morning and lunchtime if you prefer) and watch your productivity improve, just like Rand Fishkin.

Personal Productivity Tip 6:
Consider Your Strengths and Regulate

After looking at his list of things to do, Darren Virassammy pictures the strengths needed to complete each task. He groups similar tasks together to keep up focus and enable an efficient use of his energy.


There are countless ways to improve your personal productivity. What’s most important is that you find what works for you. And that you carry on practicing this technique or multiple techniques to become ever better at doing more in less time. By doing this you will achieve your perfect work/life balance. 


Thank you for reading this article. If you like it, please do not hesitate to share it on social media. 

Rae Steinbach

Rae Steinbach

Rae is a graduate of Tufts University with a combined International Relations and Chinese degree. After spending time living and working abroad in China, she returned to NYC to pursue her career and continue curating quality content. Rae is passionate about travel, food, and writing, of course.

6 Pro Tips for Unlocking Optimal Personal Productivity

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